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Santoor
The PR Factor
Originally Published Here in Adclubbombay.com
In marketing theory and practice, Public Relations have often been a neglected child. Even in the companies’ promotional mix, Public Relations have been given less focus and importance. But in this period of resource constraint, Public Relations have assumed importance that no marketer can afford to ignore.
Traditionally Public Relations department were more concerned with managing media than anything else. This function was characterised by the mundane job of preparing and releasing the press releases and maintaining vital contacts with the media. With the advent of consumerism, corporate began to take serious note of managing the noise about the company and the brand in the media space. Public Relations then assumed the role of crisis management and were put into action whenever such a negative vibes began to surface.
PR never acquired the status of a long term strategic tool for brand promotion. Despite the advantages, marketers were clue-less about using PR as a permanent promotional tool. The fundamental reason is that the power of PR lies in the media. It is a tough task to get the brand /company featured in a newspaper. And it will be a near impossible goal to regularly feature in the media. So virtually marketers believed themselves as powerless in managing their voice in the media space.
But not anymore..
The increasing penetration of internet and the evolution of social media have thrown open new set of opportunities for managing public relations. For that, marketers have to redefine the concept of public relations in the new digital world.
Redefining Public Relations
As the term implies, Public Relations is managing relationship with public. But marketers so far have tried to define Public Relations as managing media. When we redefine PR as managing relationship with public, it is no longer dependent on the media. Media becomes one of the many tools that can be used to reach out to the public.
Why PR was highly dependent on traditional media was because there was no other viable alternative channel to reach the public. Hence traditional media assumed significance as the sole aggregator and distributor of information to the public. Since the audience relied heavily on traditional media, the responsibility of media also increased. All these made the media very powerful. Marketers then tried to manage media so that their message could be given prominence. And now PR has assumed the status of a mere press –releasing mechanism. Companies began to rely on external PR agencies that had the right contacts with the media to get their releases published.
By defining PR as media management is stripping this powerful tool and relegating PR to a necessary evil rather than a strategic tool. When PR is defined as a tool for managing relationship with Public, it acquires strategic importance.
Reaching out to Public
The fundamental objective of PR is to build and manage relationship with the stakeholders. Traditional PR tools like press releases, lobbying, inviting journalists to the factory, press meets etc are all passive actions surrendering the power of information to the traditional media. The assumption is that without media, information flow to the public cannot happen. This assumption has prevented many marketers in identifying and investing in new methods of reaching out to the public.
The internet has opened up a new media which could be effectively used by the marketer to reach out to the public. While television and newspapers are the most effective media to reach masses, marketers have to create new channels and mediums through which they could communicate to the public.
PR is not free.
PR is often defined as a non-paid form of communication and this view of PR has prompted marketers to ignore investing in building PR assets. In a rush to get the ‘free publicity’, marketers tend to spend huge amount of money on short-term publicity stunts that may not have much effect on the brand equity.
Marketer should start to think about investing in Public Relations. Investing means that marketers should be able to built and manage new channels for communicating with the stakeholders. These include creating dedicated PR personnel, toll free numbers, well designed websites and more importantly a long term strategy.
Have a story to tell
PR is about relationships and brands have to first take the initiative in reaching out to the public. Having a toll free number or a website is not enough for a consumer to get in touch with the company. This is where the long term strategy comes into play.
Both the public and the media are fond of stories. Brands need to tell touching stories if it wants to catch the fancy of the media and public. Brands like Apple, Harley Davidson are powerful storytellers and both media and the public are hungry for more stories. Hence the starting point of any PR activity is to create stories. Create a powerful story and media will love you for it.
Harnessing Social Media
Social media has assumed lot of significance in recent times. Marketers are still clueless on ways to use this powerful media to their advantage. Social media have also tilted the power balance of traditional media. Now there is a true democratization of information and media no longer commands the power it had a decade ago.
The challenge is to use the social media for maintaining public relations. Marketers have to be self-less in dealing with social media. Hence candid sharing of information and thoughts can be facilitated through this media which has the power to generate very valuable word-of –mouth publicity.
While venturing into PR, it is important for marketers to be good corporate citizens. Brands which strive for good causes have always been the darlings of media and the public. So while creating powerful stories, marketers should pitch for that story which strikes a chord with the public.
Infosys has built its brand not by spending huge money on advertising .It became the media’s darling because it represented a story, it is a good citizen and the management invested in managing the relationship.
In the 1973 classic text, “Management: Tasks, Responsibilities & Practices”, Peter Drucker asks firms to answer five very pertinent questions.
What is our business?
Who is our customer?
What is of value to the customer?
What will our business be?
What should our business be?
Even after 36 years, these simple questions are of profound importance to marketers who are facing one of the toughest times since Great Depression. These questions are more relevant today than ever before. During the period of exuberance, firms tend to forget to answer these key questions and land up in a trouble of their own making. Firms forget value, customers and commonsense when faced with unprecedented growth. This over confidence resulted in inflated prices, aggressive expansions and unrelated diversifications. It is time for marketers to revisit these basics and set their focus on consumer.
Defining the business
One of the fundamental questions that marketers should ask themselves is to clearly define the business. While defining the business, one has to be careful about setting the scope of the business. Too narrow a scope can severely limit the growth of the business. Too broad a definition can cause confusion.
If a marketer narrowly limits the definition of his business by focusing on the product, he will find himself in a state of marketing myopia – a term popularised by Harvard Professor Theodore Levitt. A myopic organization defines its business narrowly which blurs the organizations ability to spot competition from other categories. Further, myopia limits the marketer’s ability to change itself according to changing consumer preferences.
When a marketer becomes too focused on his product, he fails to understand the competition from different types of products satisfying the same consumer need. Although this may sound very simple and obvious, many large organizations and brands have suffered out of this myopia. For example, Scooters which once ruled the Indian market suffered near –death stage due to competition from a different product category of motorcycles. IPod has now occupied the position once owned by Walkman. Ujala redefined the cloth whitener category with a different product form.
The key to a proper business definition is to take the focus away from product and focus on consumer. Marketers must define the business around the customer. The focus should be on the customer rather than the product. Once the organisation redefines itself making the customer as its centre, a world of opportunities will be thrown open.
Too broad a definition blurs the focus of the firm. It is where the firm must be able to understand the consumer it serves. Apple Computers were able to leap forward with its products like Iphone and IPod because it understood the consumers and never restricted itself to be a computer manufacturer.
Understanding the Consumer.
In the highly insightful book “ What the customer wants you to know “ Dr Ramcharan states an important rule – “ The more you know about your customer, the better you and your company will be at identifying and devising products and services that will help address them “
Marketers should be able to collect all the information about the consumers and their buying behaviours. One of the key strength of Hindustan Unilever Ltd is their enormous knowledge about the Indian consumer psyche. This has enabled them to create new products and new business models which are very much in line with consumer’s needs and wants.
Who buys the product and why he buys the product are the two important questions that a marketer should be able to answer.
Consumers buy solutions and not products. Value has been the keyword for success in Indian market. Products that do not have an intrinsic value will not survive in the market. The crisis that most firms now face is a result of the failure of firms to keep their products with in the value expectation of the consumer. When the consumer confidence dips, he turns to those products that offer value. Even in times of recession, consumer needs are not exhausted. He just postpones the decision to indulge till the confidence is back.
The future of business
Predicting the future of business is often the most difficult tasks for a marketer. And marketers have to make decisions regarding the future course of actions.
To predict and determine the future of a business should be based on the firm understanding of the consumer. According to Peter Drucker, this task of making judgements about future should start with a demographic analysis. Demographic analysis is the study of the population and the trends.
Indian market is also witnessing a demographic shift with the younger consumers now becoming the major consuming segment. Those brands which foresee such a demographic shift would be ready with new products and strategies targeting the young consumers.
This calls for massive investment in developing knowledge about customers and their behaviour. Many Indian advertising agencies have realised this need and created specialized departments and Chief Knowledge Officers who are in charge of creation and dissemination of knowledge.
The market environment is in a state of constant changes. Take the case of media. Five years back, very few predicted the explosion of social media in India. Blogging was unheard and Orkut and Facebook was not in vogue, no one was Twittering. Even now Indian marketers are clueless on how to understand the social media and take advantage of the popularity of orkut and facebook.
This is the right time to go back to basics, redefine the business and make the entire business operations centred on the consumer. There will be pain in the process but it will be worth the effort.